Re: Urgent Help Required-Basics of policy formulation

Hi. I have the following to share:

 

While wiritng policies for and organization, we need to prioritize. The most urgent will be the policies which affect the day-to-day working of the company, like Attendance and leaves, Domestic / International Travel, Mobile Phone reimbursement, local conveyance, Blackberry, Transfer, relocation and deputation, laptop and datacard etc.

 

Once these are in place, then we can move to the employee hygiene-related policies. These may be numerous, like gift, birthday / anniversary celebration, discount shemes, salary advance, Mediclaim, corporate card, promotion etc.

 

As you have rightly mentioned, there are a lot of statutes to be taken care of. Like in the case of leave policy, there are minimum no. of earned leaves defined, which vary from state to state. Then in policies where you are giving benefits to the employees, like in relocation / deputation, salary advance, etc, requisite sections of the Income Tax act need to be considered.

 

You also have to keep in mind the practices being followed in the industry. The easier way of doing it will be to work on getting policies of other companies working in the same industry as yours, as your employees will usually come from your competitors only, and there will be comparisons in the policies / benefits.

 

You may have to involve your finance people as well, as most of teh policies will have financial impact on the organization, which need to be appropriately accounted for and necessary provisioning will required to be done. A good practice will be have a round of discussion with the heads of various departments, and take their views as well. If this is doen, there will be minimal resistance in the implementation of the policy.

 

Regards,

Pranay

On Mon, May 18, 2009 at 10:27 AM, renu sharma <renuashish@yahoo.co.in> wrote:

Dear Ms. Neetu, While drafting the HR Policy, we have to consider on the following parameters to draft HR Policy 1.       PURPOSE OF HRD MANUAL                                                                                                    2.       INTRODUCTION                                                                                                                                            3.       CONDITIONS OF SERVICE POLICY                                                                                                          4.       ORGANISATIONAL STRUCTURE                                                                                             5.       RECRUITMENT & SELECTION INTEGRATION PROCEDURE                                                           6.       OTHER TERMS & CONDITIONS FOR APPOINTMENT                                                      7.       PROBATION & CONFIRMATION POLICY                                                                                             8.        CODE OF CONDUCT                                                                                                                                   9.        LEAVE POLICY                                                                                                                               10.    TRAVELL  AND DAILY ALLOANCE  POLICY                                                                                           11.    TERMINATION OF EMPLOYMENT POLICY                                                                         12.    TRANSFER POLICY                                                                                                                       13.    DEPUTATION POLICY                                                                                                 14.    USE OF COMPANY EQUIPMENT                                                                                                           15.   SAFETY AND HEALTH POLICY                                                                                                                   16.    POLICY OF OFFICE KEY                                                                                                              17.    CENTRALIZED BOOK ASSET LIBRARY                                                                                    18.    GADGET POLICY                                                                                                                          19.    LOCAL CONVEYANCE                                                                                                 20.    COMPENSATORY OFF POLICY                                                                                                21.    SALARY  AND COMPENSATION  POLICY                                                                             22.    PAYROLL  MANAGEMENT                                                                                                       23.    FAREWELL PARTY                                                                                                                                        24.   PERFORMANCE APPRAISAL                                                                                                     25.    PROMOTION POLICY                                                                                                 26.    INCREMENT POLICY                                                                                                                   27.    WORK TIMINGS AND ATTENDANCE                                                                                    28.    DRESS CODE                                                                                                                                                  29.    TELEPHONE ETIQUETTES                                                                                                          30.   DISCIPLINARY PROCEEDING                                                                                                                    31.   TRAINING AND DEVELOPMENT POLICY                                                                              32.    CONFERENCE HALL POLICY                                                                                                     33.   EXIT POLICY                                                                                                                                                34. GENERAL INSTRUCTION   I hope it wil meet your requirement.   Regards,   A.K.Sharma Team-HR --- On Mon, 4/5/09, sundar ganesh <sundar_mpm@yahoo.com> wrote: From: sundar ganesh <sundar_mpm@yahoo.com> Subject: Re: Urgent Help Required-Basics of policy formulation To: SixSigmaHR@yahoogroups.com Date: Monday, 4 May, 2009, 2:46 PM Dear Ms. Neetu Singh,   Thanks for your message. At first, pl. make  aware of your Org. Management that "Policies are of the better organizational control and the employees are adding value to it".  Id not, policies will have no policy.    The Policies at first emerge  HR related areas only.  1. SElection Policy 2. Induction  Policy 3. Salary Policy 4. Perquisites Policy (LTA or LTC, Medical, Conveyance, etc., etc.,)  5. Leave Policy (both statutory and bargain) 6. Promotion Policy 7. Termination Policy 8. Resignation Policy 9. Retirement Policy 10. Training Policy 11. Staff/Labour Welfare Similarly, the other HODs may frame poloicies such as Marketing, Finance, Stores, Purchase, Logistics, etc., Once the policies are writen with clear and simple sentences, it is to submitted to the Management Committee. if any, in your Organization, who wil in turn peruse the same and wil send to TOP management for Implementation.   If no committees are framed and formed, you may discuss the policy guidelines through PPT presentation and get is approved with the signature of the TOP man/woman of your organization, as a token of acceptance of the policy guidelines framed therein.   This will avoid any sensitive issues at a later date.  Spoken words die, but written words live.   I trust I have put it in a nutshell for your furtherance.   Best Wishes   SUNDAR    --- On Fri, 1/5/09, neetu singh <singh_neets@ yahoo.co. in> wrote: From: neetu singh <singh_neets@ yahoo.co. in> Subject: Urgent Help Required-Basics of policy formulation To: sixsigmahr@yahoogro ups.com Date: Friday, 1 May, 2009, 8:37 AM Hi All, Need your urgent help on the basics of policy formulation. The organisation i am working in is a new setup and they want me to devise policies. Though I have experience in a generalist role, I would seek your help to understand the basics ie.. how to frame a policy ?, what factors to keep in mind while drafting them ? which laws are applicable for which policy etc... Pls mail back with your valuable inputs. Best Regards Neetu Now surf faster and smarter ! Check out the new Firefox 3 - Yahoo! Edition * Click here! Now surf faster and smarter ! Check out the new Firefox 3 - Yahoo! Edition * Click here!

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rgds

Pranay
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